NOTE: All additional or special requirements in the application that relate to particular kinds of events are marked by >> and are in italics. The Event Planner is responsible for those items.
ALL SUBMITTED APPLICATIONS REQUIRE A $20.00 NON-REFUNDABLE FEE.
Please read this application IN FULL before beginning to fill it out; there are files that you must upload as part of the application that may require you to gather substantial information about your event. Once started, this application CANNOT be saved, so please do not begin filling it out until you are certain you can provide ALL REQUIRED INFORMATION.
Please answer all questions below and provide details for all that apply.
NOTE: Applicant is responsible for items marked >> in relevant sections below. Three months advance notice required to arrange for any town service for events.
>>EVENT PLANNER: Purchase insurance naming the Town of Davidson as an additional insured and upload a copy of your certificate of insurance.
- Submitting the completed application with a $20.00 non-refundable fee. - Additional costs are charged in order to recuperate any direct cost associated with the event. - Securing additional permits and certificates as indicated in the additional or special requirements sections in this application, which are marked with >> and are in italics. - Coordinating with agencies other than the Town of Davidson as indicated in section "Additional Requirements for Application" in this application. - Notifying the town of Davidson Parks & Recreation Director about any changes, additions, deletions, and/or modifications to the event as described above no later than three (3) weeks before a large or roving event and one week before a small event. - Providing handicapped access to activities that are open to the public. - Having an event planner on site at the beginning of set-up through the duration of the event. - Informing vendors about regulations and requirements in the Town of Davidson Special Events Policy, rules and regulations by other agencies with jurisdiction over activities at the event; and requirements and restrictions for this event prior to arriving at the event venue. - Settling disputes about locations or other event-related matters between vendors. - Ensuring access of emergency and service vehicles to event venues and activities. - Coordinating permission with private property owners if a privately-owned location will be used for event activities. - Notifying affected parties in advance about street and/or parking lot closings due to this event. - Informing the public about the event, if it is a public event.
I also understand that requests for Town services less than three weeks prior to large or roving events or one week prior to small events may be impossible to meet and, if met, can result in forfeiture of event deposit due to unanticipated operational expenses by the Town of Davidson.
I also understand that allowing non-permitted and/or unscheduled activities to occur during the above described special event will result in forfeiture of event deposit and may jeopardize receipt of Special Event Permits from the Town of Davidson to the Event Planner and/or sponsoring organization for future special events.
By clicking the "I agree" checkbox below, I accept responsibility for the above statements and agree to abide by them.
There is no need to create an account to submit your payment. Please do NOT hit your back button or refresh your screen until the transaction is complete.
Special Event Permit
Special Event Applications all have a $20 non refundable fee
Charges made to the town of Davidson may show up as “EBS-ECS ePay” or “EBS Davidson” on your credit card statement.
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